RUFFARCHITECTS is a progressive and ambitious practice, based in central London and the southwest. Our co-created values are central to our collaborative approach and close-knit studio. We are looking for a focussed, organised and proactive Studio Manager to join the growing team in our Soho Studio on a full-time basis.

 

The role has considerable breadth, touching on all aspects of Studio life. It will require a flexible approach with a strong ability to manage challenges and projects to enable efficient and effective operational running of the business.

 

An understanding of architectural practice and a background in design or the arts would be an advantage but is not a requirement. 

 

Key responsibilities:

 

• Studio Manager covering all day-to-day requirements of a lively and ambitious architectural practice

• PA to the Director, including diary control, travel booking, mailbox management, task management

• Project team assistance and document management, including document handling and uploading, pack preparation and meeting management

• Employee engagement and support, including new joiner set up, upholding studio policies and procedures

• Bid, competition and award co-ordination, including close working with the Director to prepare submissions and proactively identifying opportunities

• New business development support, including contact list updating and targets, event and networking research

• Marketing and social media duties, including tracking monthly and yearly coverage targets, proactively targeting publications with project and news opportunities, website updating, implementing social media campaigns

• IT troubleshooting, including licence and software renewals, filing management, hardware management and liaising with IT Support

• Studio CPD and training & learning programme management

• Proactive ownership of 6-weekly studio trip / activity booking, as well as celebrations and events

• Point of contact internally and externally managing incoming calls, post, and administration mailboxes

• Administrative duties such as holiday request, filing, stationery, ordering supplies and office organisation

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We are looking for candidates with three years’ minimum experience with qualities that include:

 

• Personal Assistant experience

• Confident in Microsoft tools such as Word and Excel

• Experience with Workflow Max or similar project management system would be an advantage

• Demonstrated interest in the bid process and business development

• Marketing management experience

• GDPR and ISO compliancy awareness would be an advantage

• Experience with InDesign preferred

• Excellent communication and written skills

• An interest in architecture and the built environment

• Discrete, personable, and professional

• Strong team player

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Our focus is very much on having the right type of person working for us, so if you have some but not all of these skills and enjoy working in a varied role as part of a positive culture we’d love to hear from you.

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Salary range dependant on experience.

 

RUFFARCHITECTS is an equal opportunities employer – we are keen to receive applications from a diverse range of candidates, and actively encourage applications from underrepresented groups.

 

If you would like to be considered, please submit your CV and cover letter via recruitment@ruffarchitects.co.uk

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Application Deadline: 31st January 2023