Studio Manager

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RUFFARCHITECTS is a progressive and ambitious practice, based in central London and the southwest. Our co-created values are central to our collaborative approach and close-knit studio. We are looking for a focussed, organised and proactive Studio Manager to join the growing team in our Soho Studio on a full-time basis.

 

The role has considerable breadth, touching on all aspects of Studio life. It will require a flexible approach with a strong ability to manage challenges and projects to enable efficient and effective operational running of the business.

 

Key responsibilities:

 

  • PA to the Director, including diary control, travel booking, mailbox management, task management

  • Employee engagement and support, including new joiner set up, upholding studio policies and procedures

  • Bid, competition and award co-ordination, including close working with the Director to prepare submissions and proactively identifying opportunities

  • New business development, including contact list updating and targets, event and networking research

  • Project team assistance and document management, including document handling and uploading, pack preparation and meeting management

  • Marketing and social media duties, including tracking monthly and yearly coverage targets, proactively targeting publications with project and news opportunities, website updating, implementing social media campaigns

  • IT troubleshooting, including licence and software renewals, filing management, hardware management and liaising with IT Support

  • Studio CPD and training & learning programme

  • Proactive ownership of 6-weekly studio trip / activity booking, as well as celebrations and events

  • Point of contact internally and externally managing incoming calls, post, and email mailboxes

  • Administrative duties such as holiday request, filing, stationery, ordering supplies and office organisation

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We are looking for candidates with three years’ minimum experience with qualities that include:

 

  • Personal Assistant experience

  • Demonstrated interest in the bid process and business development

  • Marketing management experience

  • GDPR and ISO compliancy awareness would be advantageous

  • Confident in Microsoft tools such as Word and Excel

  • Experience with InDesign preferred

  • Excellent communication and written skills

  • An interest in architecture and the built environment

  • Discrete, personable, and professional

  • Strong team player

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Salary will be dependant on experience.

 

RUFFARCHITECTS is an equal opportunities employer – we are keen to receive applications from a diverse range of candidates, and actively encourage applications from underrepresented groups.

 

If you would like to be considered, please submit your CV and cover letter via recruitment@ruffarchitects.co.uk

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Application Deadline: 7th Jan 2022